General Partner Information
You will need to visit an offsite security screening location (or TWO) if you are bringing any items that may be deemed suspicious by Capitol security units. Examples of items that may require offsite security screenings include:
- inert ordnance
- ordnance models or replicas
- demining equipment
- personal protective equipment
- or similar
If your organization is just planning to bring pamphlets, banners, posters, small "swag" items, journals, or other printed materials, you will NOT need to visit offsite security and may enter the Rayburn House Office Building through the main entrance on Independence Avenue.
All items must be able to fit the Rayburn main entrance scan bed. If you plan to bring items larger than will fit through the scan bed, please notify Kristen Stevens kristen.stevens@halousa.org as this will require additional security requirements.
You can pick up your parking pass from the HALO USA office at 1730 Rhode Island Ave NW # 206, Washington, DC 20036. Please contact Maevyn Davis-Rackerby at maevyn.davisrackerby@halousa.org.
Please arrive at 2:45PM to setup for the event. If you have requested a table, one will be set up for you. We appreciate your flexibility in adapting to the space.
If you are visiting offsite security, we will work to ensure your arrival on time for setup. Details regarding the timing of security screenings and loading dock access will be provided at a later date.
Please contact Maevyn Davis-Rackerby, Congressional Affairs Associate, at maevyn.davisrackerby@halousa.org with any questions and concerns. Your day-of contact will be Maevyn at (206) 432-6471.
You can also reach Kristen Stevens, Head of Congressional Affairs & Strategic Engagement, at kristen.stevens@halousa.org and day-of at (360) 391-1015.
Emma Consoli (Rep. Houlahan), emma.consoli@mail.house.gov
Kellie Hartl (Rep. Valadao), kellie.hartl@mail.house.gov
Bridget Divers, Communications Associate, bridget.divers@halousa.org, (757) 506-8327.
If you’d like your photos to be featured in the rolling slide deck at the event with your organization’s logo, please provide photos to Bridget Divers by COB Wednesday, April 24th.
If you have provided HALO photos for a past Mine Awareness Day or other event and would like us to include those, please let us know. We will overlay your organization’s logo over your images in a standardized manner, unless otherwise specified.
If you have offered to provide video content, you will receive a separate email with additional instructions.
Guidance for Partners NOT Visiting Offsite Security
https://forms.office.com/e/4rbu4XeLJT
Please fill out this form BY TUESDAY 4/23 by 9am to request a parking spot near the event building.
Parking spaces are not guaranteed – we will submit your information as a request that may or may not be approved by the House. Given the number of partners, please limit your request to one vehicle per organization. We will submit Tuesday morning and will be in touch with more details if the request is approved.
If you are with an organization that will be visiting the off-site security screening facilities, you can provide this information in the security form in the section below.
The front doors of the Rayburn House Office Building are at 45 Independence Ave SW. Room 2044 is on the ground floor, across the courtyard from the Independence Ave entrance.
Guidance for Partners Requiring Offsite Security
https://forms.office.com/e/PszJeSAbjX
Due to security protocols, the House Sergeant at Arms Office requires partners bringing any equipment that may be seen as suspicious to visit an offsite security screening location, as well as a possible second screening location, before coming to the event site.
Please fill out this form to provide details on your display items and request a parking spot, should you need one.
Parking spaces are not guaranteed – we will submit your information as a request that may or may not be approved by the House. Given the number of partners, please limit your request to one vehicle per organization. We will submit Tuesday morning and will be in touch with more details if the request is approved.
In addition to filling out this form, photos of all display items will need to be sent to Maevyn Davis-Rackerby at Maevyn.davisrackerby@halousa.org no later than Tuesday, April 23rd at 9:00AM.
If you are only bringing items such as pamphlets, banners, posters, etc. You do not need to fill out this form. Examples of items that may be seen as suspicious include (but are not limited to):
- Inert ordnance
- Models or replicas of ordnance (even those made of wood or plastic)
- Demining equipment, including handheld detectors
- Personal protective equipment
All organizations bringing sensitive items will need to visit the offsite security location on Shepherd Parkway. Please note that this location is about a 20 minute drive from Rayburn, without heavy traffic. Please see map and instructions for the offsite delivery center HERE.
Some organizations, as determined by the House Sergeant at Arms Office, will be required to also visit an additional security screening point (the bomb squad), located at Delaware Ave. and D ST SW. Please see map and instructions of the secondary screening location and location of the Rayburn loading dock HERE. We will be in touch next week to confirm which organizations must visit both screening locations before arriving at the Rayburn loading dock.
Partners that have visited offsite security locations will be required to enter at the Rayburn loading dock.
1). Report to USCP Off-site for initial screening and plan to arrive between 1pm-1:30pm. The address is 4700 Shepherd Parkway, SW HERE.
2) Organizations requiring secondary screening will then report to Delaware Avenue & D St. SW. for secondary screening, HERE.
3) Vehicles will then proceed directly to the Rayburn HOB loading dock – enter through any House-side security barricade; the closest to the loading doc is at D St. SW. and Washington Ave. SW., HERE. You must come directly from the offsite security locations, or you may be denied entry.
4). After unloading, please park your vehicle.
When arriving at the loading doc, you will be met by an escort from one of the Co-Chairs’ offices. Details will be provided here once confirmed.
If you are not visiting offsite security, please see instructions above.
Post event, please plan to bring your vehicle back to the Rayburn loading dock to go through the screening for loading out.
